Academic departments, through mutual agreement, may rely on the college’s web editor to maintain their site content, or a PWC may be appointed by the department chair to maintain the site. Nonacademic offices must appoint a PWC to maintain their sites unless other arrangements have been made with the Marketing and Communications Office.
Additional supporting content managers are welcome to work under the supervision of a site’s PWC to help maintain a site.
Directors, chairs, or associate deans should e-mail (or be copied on an e-mail to) the Marketing and Communications Office requesting site access for new PWCs or content managers. Please include the URL of the web site to be maintained and the name and user ID of the PWC or supporting content manager. PWCs and supporting content managers must attend a one-time training session.
PWCs will be contacted if the Marketing and Communications Office receives notice of outdated content. If outdated or inaccurate site information presents a recurring problem, Marketing and Communications will request that the site’s PWC be replaced.
To ensure accuracy of messaging, as well as strong, consistent, and professionally presented graphics and imagery, content residing on official Buffalo State web servers may be changed at any time by the Marketing and Communications Office.
Primary Web Contacts (PWCs) are required to regularly review and update web pages. Content that is no longer relevant or current must be updated or deleted from buffalostate.edu sites. Sites must be reviewed by the PWC for timeliness and accuracy at least once per semester.
Sites regularly found to be out of date will be referred to the Marketing and Communications Office for review, and a plan and timeframe for bringing the site up to date will be developed.
Consistent documented failure to update websites will result in the removal of PWC administrative access. Sites that are not updated within one academic year will be automatically shut down. The Marketing and Communications Office may take over or shut down any Buffalo State site that includes an unprofessional presentation, demonstrates consistently low traffic, or does not meet the strategic goals of the institution.
The college is committed to providing access to all individuals seeking information on its website. The Marketing and Communications Office regularly conducts audits of Drupal sites to ensure that all site content meets the college’s required accessibility standards.
PWCs will be notified of critical accessibility issues that must be addressed. Once notified, PWC’s have two weeks to complete required changes to return their site to compliance. PWCs will receive guidance and assistance from the web team for all accessibility issues. Failure to address accessibility issues in a timely manner may result in revocation and reassignment of PWC access.
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